An event venue is the base of a fantastic event; it sets the tone for the event and makes a huge impression on your guests. That’s why we’ve put together a corporate event venue checklist that boils down the monumental task of choosing the right corporate event venue into a manageable task list.
Before you start checking off boxes, make sure you decide on a goal and target audience (break it down into demographic, interests) for your corporate event. Be specific with your purpose, as your goal is going to play into all of the decisions as you plan your event.
Location
__ Convenient for guests
__ Supports goal (i.e. in community where you want to make an impact)
__ Close to hotels for out-of-town guests
Logistics
__ Accessible from public transportation (if needed)
__ Drop-off area
__ Handicap accessible
Atmosphere
__ Venue formality
__ Facility ambience
__ Fits target audience demographic
Space
__ Sized for approximate guests list
__ Room for caterers (if needed)
__ Layout & spaces for event sessions (i.e. breakout sessions, meetings, etc.)
__ Outdoor space (if needed)
Amenities
__ Services needed for event (i.e. security, valet parking, coat check, set up and take down, etc.)
__ Parking accommodations (if needed)
__ Technology needs (i.e. screens, wi-fi, etc.)
__ Acoustics, staging & lighting (for event entertainment, if applicable)
__ Event equipment (i.e. tables, chairs, etc.)
Budget
__ Venue cost
__ Additional expenses (i.e. supply rentals, venue staffing, etc.)\
__ Minimums required/not required
Professional advice can be worth its weight in gold, especially when the success of your event is on the line. If you are not familiar with a city, such as our national clients who host a corporate event in Chicago, contact a local event planner that knows the area and can make venue recommendations or plan your event for you.
