Holiday party planning is all about the details. When you miss a detail, or have to deal with a last-minute cancellation, it’s never too late (believe us, we’ve helped clients find entertainers down to the wire!) to get all the details of your company holiday party confirmed in time for your corporate holiday event. Don’t panic. Use these tips to make sure all your party details are coordinated for a very merry—and memorable—holiday party.
Check, check, and double check.
This is your last chance. Finalize all the details before the day of your company holiday party, including your budget. Now is the time to make sure you have all your details covered: venue arrangements, catering, entertainment, gifts, etc. Confirm your details and make last minute requests with any money you have left in your budget.
Don’t forget about the kids at your party.
If your company holiday party is a family affair, make sure you have planned enough activities and entertainers to keep the kids on your guest list happy and occupied. To make sure you’re covered, do more than just print out more coloring sheets. Hire face painters or elves to lead kid-friendly entertainment (you’ll please the parents too!).
Send out last minute follow-ups to your guests.
As busy as you are, don’t forget to help your guests out one more time before your event. Send out emails or mailing with information about parking, event specifics, and venue details. Let your guests know where to park, any costs, what entrance to use (if applicable), and start and end times.
Fill in the blanks with entertainment.
It’s never too late to fill in the blanks in your event, especially if you have the budget to do so. What seems like minor additions can make a big difference in your party atmosphere: details like adding elves can be a big hit with your guests or hiring carolers can do a lot to make your company holiday party more enjoyable.
Account for the unexpected and unreliable.
If you get a last minute cancellation from an entertainer, call an entertainment agent with a full list of entertainers they can contact for your event. Make sure you contact the agent as soon as you know that your entertainer can’t make it. The success of your company holiday party, and the merriment of your guests, depends on it.