Summer is a fantastic time to plan a wedding picnic with all the bells and whistles: food, picnic décor, yard games, fun…and all the unique challenges that come with an outdoor wedding. If you’re planning a wedding picnic and hope to take it to the next level, use these wedding entertainment tips from the professional entertainment agents to put your special day over the top.
Take the #1 rule of event planning to heart.
Location, location, location. We’ve all seen the beautiful pictures of an outdoor wedding with guests swaying to band out in the middle of nowhere. Seems idyllic, right? In reality, that scenario is challenging with the equipment required by many bands. When booking an outdoor picnic wedding venue, ask specifically about accommodations for the band and any other entertainers—and bring your entertainment agent into the mix to make sure the requirements of the band are met in your outdoor venue.
Connect all the dots.
The right wedding entertainment is an opportunity to connect all the dots of your wedding theme. Don’t miss out on the chance to play up your tropical theme with a steel drum band, or a group of entertainers to make your picnic feel like a country fair.
Think about ALL your guests.
Give the parents attending your wedding a gift, and your youngest guests to have an awesome time at your wedding. Hire children’s entertainers like face painters, jugglers, and magicians to ensure all your guests have a good time.
Have a plan B.
No matter how sure you are that your wedding date is going to be weather-free, have a plan for just in case it isn’t—and bring everyone into the loop on that plan. Find an indoor location for “just in case” weather, and make sure your wedding planner, entertainment agent, entertainers, caterer, and any other vendor are in the loop about your plan B. Planning ahead for contingencies is far easier than scrambling on your wedding day.
Don’t feel confined to one entertainer.
If you really want to take your wedding to the next level, think beyond the stereotypical one-band wedding entertainment. Think children’s entertainers, wedding painters, ceremony soloists, steel drum bands, atmospheric entertainment…to get the right combination of entertainers, trust the professionals to select the right entertainers for your wedding picnic. Entertainment agents can select characters and entertainers that take it over the top based on your wedding details and guest demographic. They’ve also seen what works and doesn’t work, and good entertainment agents only hire the best entertainers for your wedding.
Ask the pros.
Weather, equipment requirements, selecting the right entertainers for your wedding picnic theme—all of the details of an outdoor wedding can be overwhelming. Don’t be afraid to bring in the professionals to help nail down the details, and to take your wedding to the next level.