Category Archives: wedding ceremony musicians

Wedding Ceremony Music Ideas Perfect for Your Big Day

beautiful wedding decor at wedding ceremonyTraditional, modern, or unique—the style of your wedding should shine before you walk down the aisle. We’ve given you ideas for traditional and modern wedding ceremony songs in our past blog post, as well as tips for hiring the right wedding ceremony entertainers. Now it’s time to dive into wedding ceremony musicians that set the tone for your wedding day.

Guitarist

A guitarist is a popular option for today’s couples because of the doors it opens. A quality guitarist has a diverse play list to choose from, and can play any song that fits with the style and theme of your wedding. If you want a really unique feel, ask for a guitarist that can play tunes from the era of your vintage wedding or a really unexpected modern song that fits with who you are as a couple.

Pianist

A pianist offers versatility—and fun, if that’s what you want played in your wedding ceremony. The right pianist can play traditional or modern tunes (choose from some of the most common wedding ceremony songs from this list). Make sure you hire a quality pianist to ensure that you get a quality performance that impresses you and your guests.

Singer(s)

Not every couple has a good singer in their contact list. For a dynamic delivery of your favorite wedding ceremony songs, hire vocalists who specialize in the genre of your song. If you don’t know where to find singers that fit your choice, contact an entertainment agent with a full line-up of vocalists to choose from.

Violin & Guitar Duo

For modern music and an unexpected surprise for your guests, consider a duo who can deliver rock songs or sweet modern love songs from well-known singers and bands. Contact an entertainment agent to hire acoustic background music that leaves your guests in awe—and ready for more at your wedding reception.

Orchestra

If you want to make a big impact with your traditional music, hire a group of instrumentalists for your wedding ceremony. Before you sign on the dotted line, talk to your entertainment agent to ensure that you have adequate space at your venue for the group and that you hire a group that can adjust the amount of musicians to the event (some orchestras can provide different number of musicians dependent on your needs).

 

Hiring a band or entertainer? 6 Wedding Planning Mistakes to Avoid

wedding dance floor full of guests dancing to wedding bandHiring a band or entertainer for your big day can seem like just another task to check off on your wedding planning checklist; as simple as it seems, it’s still a wedding planning task that begets blunders if you don’t take advice from the pros to heart.

Procrastinating

We’ve seen many a couple wait too long (way too long) to consider their wedding entertainment.  Don’t wait to start searching for a great wedding band or entertainer; the best wedding entertainers’ calendars fill up quickly.  As soon as you reserve your wedding venue, start searching for bands or hire an entertainment agent who can find the right entertainer and manage all the important details.

Thinking that wedding entertainment is a low priority

Don’t think of your wedding band or entertainer as an isolated item not connected to your wedding atmosphere.  To the contrary: wedding entertainment can be a powerful part of creating a vintage wedding, country picnic or any other wedding theme you are trying to create.  Search for the entertainers that help you connect all the dots and tie all the details together.

Not asking for help

A typical wedding planning checklist is long.  When you’re busy, vetting entertainers (for your ceremony and reception) to find the best and most reliable can seem like a huge undertaking. To ease your wedding planning stress, consider contacting an entertainment agent as a time-saving life saver (amid other excellent reasons). An entertainment agent can locate the right quality entertainers for your wedding, and handle all details and any needs the entertainers might have—decreasing your wedding planning workload and giving you the wedding you’ve always dreamed of.

Making price the only factor in your decision

It’s a common misconception: any amateur musician can play in a wedding ceremony.  You shouldn’t have to settle for amateur musicians who haven’t touched an instrument since grade school (here’s how to choose a quality ceremony musician) or an inexperienced musician who has never played at a wedding before. Your guests shouldn’t have to settle for a mediocre band that doesn’t play together often or has the experience to keep your dance floor going all night.  The lesson: use more than cost in your decision to hire a wedding entertainer, so you get the right entertainer for your big day.

Not considering the size of your venue

For your ceremony and reception, think about the size of your venue when screening potential musicians and entertainers.  A small group or band that can’t hit the volume in a venue your size is going to leave your guests underwhelmed and waiting for the real entertainers to come out and play.  Ask bands and musicians if they’ve performed at a venue your size before, and how many members of the group is going to be present at your ceremony or reception.

Ignoring advice

This doesn’t mean you have to listen to that advice from your aunt about your wedding dress, but it does mean to be open to advice from your wedding planner, venue consultant or entertainment agent. You’ve hired these wedding professionals for their experience; listen to them when setting a schedule, wedding entertainment line-up and placement. Remember, they are trying to make your vision a reality and work for you; now you can rely on their experience for the perfect wedding entertainment line-up.

Not sweating the details

Hiring an entertainer or band is more than just signing on the bottom line.  If you want to make sure you have all your i’s dotted and t’s crossed, lean on the professionals who have experience and can sort through and coordinate all the details.  You’ll be glad you did when you’re enjoying all the benefits of terrific wedding entertainment.

10 Wedding Planning Tips That Make Your Wedding Day (especially entertainment!) Run Smoother

wedding planning tips
Looking for a different kind of wedding entertainment? Wedding painter Trish Page can add an a unique touch to your special day.

Planning a wedding can seem like a huge undertaking, and in all reality, it is. However, it’s also a manageable process that can be accomplished—without too much stress—if you are good at taking advice. No, we’re not talking about your grandmother’s advice for your honeymoon (shudder, shudder). We’re talking about tips that get the intended results: a beautiful wedding ceremony and reception that you and your spouse remember forever. And while you’ll find article after article on the web about wedding tips, here’s our two cents—tips from entertainment agents who have been part of the wedding planning process for a wedding, or two, or 10, or, well, many more than we care to admit.

  • Set a budget. Your budget is a key detail in every step of your wedding planning process, and a question you’ll find every vendor asks about. Sit down with your fiancé and any family members or friends who have expressed interest in giving you financial gifts for your special day. Making sure everyone is on the same page financially can eliminate hassles, and drama, as you progress through the wedding planning process.
  • Know how much of the wedding planning you can take on. There is no shame or blame in asking for help. Wedding planning is a process, and can be an intimidating process for anyone. If you’re overwhelmed, consider hiring a wedding planner or entertainment agent (or both) to coordinate and finalize all the details that come with your wedding.
  • Call an entertainment agent. Choosing wedding entertainment is so much more than making the decision to hire a band or DJ. You have to choose the right wedding entertainment that fits your theme and is quality and appropriate for your guests. An entertainment agent can also make recommendations for ceremony music, suggest unique entertainers that set your wedding apart, and take care of all the small and last-minute details you don’t have time for.
  • Don’t procrastinate. To borrow an old saying, “the early bird gets the worm.” The prompt couple also gets the caterer of their choice, the best bands and entertainers, and the in-demand venue. Don’t wait until the last minute.
  • Appoint ‘helpers’ for your wedding day and give them jobs. It is VERY helpful to have many hands at your disposal on your wedding day. Ask for their assistance, and, if they accept, give them in-depth details of what needs to be done. Don’t feel like you need to be in charge of it all, and that you need to put out every fire. Ask friends or family you trust to help getting family members to photos, assisting with babysitting (if needed) during the festivities, passing out payments to vendors (make sure you choose a trusted friend or family member for this task) and any other small details that need to be done on your ewdding day.
  • Put all payments in envelopes the week before your wedding day. If you still owe vendors payment, put the money in envelopes a week before the wedding day. Label each envelope and put them together in a bag so you’re ready. This simple step saves you the time of writing out check after check or pulling out your credit card repeatedly—which takes you away from the fun and festivities.
  • Coordinate and confirm as many details in advance. Don’t think you’ll have time to talk to your band about your favorite dance songs, or you can call your caterer with last minute changes the morning of your wedding. Follow up with your vendors well before your wedding date to confirm, and discuss any preferences you have.
  • Make a plan and give it to your attendants in advance. Once you’ve conferred with all your vendors, such as your entertainment agent, put the schedule for your wedding day (and day before and after) into a schedule and share it. Whether you have two or 20 attendants, give your bridesmaids, ushers, groomsmen and other ring bearers a detailed schedule of where and what times you need them—in person, if possible. Don’t rely on random texts or other people.
  • Have an emergency kit for ANYTHING that could come up. Pack extra cosmetics, a sewing kit, umbrellas—anything you think could come up on your wedding day. Go through your day in your mind, and picture all the worst case scenarios and what you can do to fix the problem.
  • Don’t be afraid to lean on experience. If you need assistance while wedding planning, turn to people with experience. For example, if you don’t know where to start locating and hiring entertainers for your wedding, hire an experienced entertainment agent for recommendations, to set a entertainment schedule for your wedding day and to finalize all the details of your wedding entertainment. Also don’t be afraid to ask your vendors for recommendations for other vendors; entertainment agents know florists that do a beautiful job, and caterers are familiar with local venues that fit your vision. Or, if you want to consolidate and simplify the process, hire a wedding planner. Together, you and your wedding planner or entertainment agent can produce a beautiful wedding day that speaks to who you are as a couple.

5 Wedding Entertainment Mistakes To Avoid

You’re engaged. Congratulations! If you’re like most couples, the wedding planning begins almost immediately; reserving the right wedding venue, hiring a caterer for the wedding dinner, booking the right entertainers for your wedding ceremony music, reception music and wedding entertainment. It’s a lot to take on with no room for failure; your big day needs to make a BIG impact and leave you—and your guests—with memories that last well beyond the wedding day. That’s why we’ve compiled a list of the biggest wedding entertainment faux pas that we’ve seen from brides and grooms over the years:

  1. Thinking you have to do it all: selecting, booking and confirming your wedding musicians. A typical wedding requires a lot of entertainment and entertainers, adding another level of work to your already busy wedding planning schedule. Consider hiring a booking agent for several good reasons, most notably as a time-saver. A booking agent can locate the right, quality entertainers for your wedding, and handle any needs the entertainers might have—decreasing your wedding planning workload and ensuring that your guests enjoy your wedding.
  2. Choosing the cheapest entertainers. You don’t want just any hack musician setting the mood for your special day. This is the time when you are committing to your wedding partner formally, and you shouldn’t have to settle for amateur musicians who haven’t touched an instrument since grade school or an inexperienced musician who has never played at a wedding before. Do your research when selecting string quartets, orchestras, bands and any other wedding entertainers for your event, or contact a booking agent familiar with local wedding entertainers.
  3. Putting too many songs on your ‘must play’ list. Be realistic when compiling a list of special songs for your wedding day, and be open to recommendations from your band. You don’t want to give your band a list of wedding songs that they can’t play, too many songs for a typical wedding reception or not enough time for them to play their best songs that your guests enjoy.
  4. Not listening to the voice of experience. Be open to advice from your wedding planner, wedding venue consultant or booking agent. You’ve hired these wedding professionals for their experience; listen to them when setting a schedule, wedding entertainment line-up and placement. Remember, they are trying to make your vision a reality and work for you; now you need to rely on their experience for wedding entertainment success.
  5. Not booking wedding entertainment until the last minute. Booking your wedding entertainment should be done as early as possible, right after you have your wedding venue reserved. Quality wedding entertainers’ calendars fill up early, so don’t procrastinate when calling a booking agent or band.

If you have any questions about wedding entertainment, contact an experienced booking agent. We’ve got 25 plus years of experience with event planning and wedding entertainment, and can assist with selecting entertainment for any size wedding, any style, at almost any venue.

Must-Have Musicians for Your Wedding Ceremony

You don’t want just any hack musician setting the mood for your special day. With months (or even years) of wedding planning, you want your wedding ceremony to be perfect. This is the time when you are committing to your wedding partner formally, and you shouldn’t have to settle for amateur musicians who haven’t touched an instrument since grade school. So how do you find the ‘must-have’ professional musicians that can make your Chicagoland wedding ceremony wonderful?

Contact a pro. Experienced booking agents are the key to finding the right musicians for your wedding ceremony. A good booking agent has located the right musicians that fit every couple’s wedding style and acknowledge that wedding ceremony musicians are not a ‘one size fits all’ endeavor. They ask questions about the demographic of guests, size of the wedding venue, style of the wedding and couple—and can pair a couple with the right musician or musicians (depending on the size of wedding and wedding venue) for their wedding ceremony. Here are a few examples of kinds of musicians that may be the right fit for a wedding ceremony:

  • Orchestra.
  • Pianists.
  • String instrumentalists (violin, viola, etc.).
  • Harpists.
  • Sax player(s).
  • Band.

Once the type of musician or musicians is selected for the wedding ceremony, a good booking agent takes the search for the professional wedding ceremony musician to the next level. They know who the best of the best wedding ceremony musicians are in Chicago, and can easily book the musicians and coordinate all the details so the couple doesn’t have to. They can also satisfy unique requests for wedding ceremony musicians such as steel drum bands, rock bands or mariachi bands. Whatever the couple’s style, a good booking agent knows who to contact, and can take over all the entertainment details for the couple.

While it might be tempting to book your cousin’s best friend, or the really cheap and unreliable friend who hasn’t picked up an instrument for years, honor your partner and special day by trusting a professional. An experienced booking agent makes that special time of “I dos” spectacular by knowing the in-demand, must-have musicians who are reliable, professional, talented, appropriate—every descriptive word you’d use to describe your ideal wedding ceremony musicians.