Category Archives: wedding planning

4 Summer Wedding Themes (& Ideas to Make Them Happen)

gorgeous wedding chair and table setting for fine dining at outdoors summer weddingFrom the venue to the flowers to the entertainment, there are a lot of details to choose when planning your summer wedding. That’s a lot of opportunities to make a day that’s entirely you—and a lot of chances to create an uncoordinated wedding that leaves your guests underwhelmed. One of our top tips for overwhelmed brides is to turn to the experts to bring your vision together—if you know what that vision is. We’ve compiled a list of wedding theme ideas that take advantage of the (hopefully) beautiful summer weather, and can get you started turning that vision into reality.

Beach Wedding Theme

If you want to make your guests feel like they’re at a destination wedding, embrace the details: island drinks, beach-themed favors, fun entertainment. Choose a venue on the water or that has a beach feel to set the theme. To really make your wedding feel like a day on the islands, talk to your entertainment agent about steel drum or reggae bands. If those ideas are too much for you, ask your agent about more low-key acts that enhance your beach wedding theme.


endless summer band for summer weddingsWhether you’re holding your rustic wedding in a barn or an open space, feel free to bring in country chic and elegant décor accents. Think rustic furniture, string lights, burlap, wagon wheels; bring it all together to make a beautiful rustic evening. For entertainment, contact an entertainment agent for ideas such as a country band or, if you’re not a country music fan, a band that can do almost any song you’d request.

Summer Picnic

A summer picnic wedding can take place at a park, a backyard—really at any open space. Complete the wedding picnic theme with lemonade stands, berries, jelly jar favors, and lots of fun entertainment. If you’re inviting adults and kids to your summer picnic wedding, don’t forget to hire entertainment for the little ones such as a face painters and musicians. For the adults, lay out fun yard games and hire a fun band to keep them moving.

Vintage Style

If a classic style is near and dear to your heart, use that affection to create a retro wedding from that era. Choose décor from your desired time period. Hire a band that can play songs from that era to complete the style, and outfit your wedding party in period appropriate attire.

If you don’t know where to start finding and hiring entertainers that can take your summer wedding theme to the next level, contact an experienced entertainment agent for recommendations, to set an entertainment schedule for your wedding day and to finalize all the details of your wedding entertainment. Your entertainment agent can tie all the details of your summer wedding theme together—and make a day that you’ll never forget.

10 Wedding Planning Tips That Make Your Wedding Day (especially entertainment!) Run Smoother

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Looking for a different kind of wedding entertainment? Wedding painter Trish Page can add an a unique touch to your special day.

Planning a wedding can seem like a huge undertaking, and in all reality, it is. However, it’s also a manageable process that can be accomplished—without too much stress—if you are good at taking advice. No, we’re not talking about your grandmother’s advice for your honeymoon (shudder, shudder). We’re talking about tips that get the intended results: a beautiful wedding ceremony and reception that you and your spouse remember forever. And while you’ll find article after article on the web about wedding tips, here’s our two cents—tips from entertainment agents who have been part of the wedding planning process for a wedding, or two, or 10, or, well, many more than we care to admit.

  • Set a budget. Your budget is a key detail in every step of your wedding planning process, and a question you’ll find every vendor asks about. Sit down with your fiancé and any family members or friends who have expressed interest in giving you financial gifts for your special day. Making sure everyone is on the same page financially can eliminate hassles, and drama, as you progress through the wedding planning process.
  • Know how much of the wedding planning you can take on. There is no shame or blame in asking for help. Wedding planning is a process, and can be an intimidating process for anyone. If you’re overwhelmed, consider hiring a wedding planner or entertainment agent (or both) to coordinate and finalize all the details that come with your wedding.
  • Call an entertainment agent. Choosing wedding entertainment is so much more than making the decision to hire a band or DJ. You have to choose the right wedding entertainment that fits your theme and is quality and appropriate for your guests. An entertainment agent can also make recommendations for ceremony music, suggest unique entertainers that set your wedding apart, and take care of all the small and last-minute details you don’t have time for.
  • Don’t procrastinate. To borrow an old saying, “the early bird gets the worm.” The prompt couple also gets the caterer of their choice, the best bands and entertainers, and the in-demand venue. Don’t wait until the last minute.
  • Appoint ‘helpers’ for your wedding day and give them jobs. It is VERY helpful to have many hands at your disposal on your wedding day. Ask for their assistance, and, if they accept, give them in-depth details of what needs to be done. Don’t feel like you need to be in charge of it all, and that you need to put out every fire. Ask friends or family you trust to help getting family members to photos, assisting with babysitting (if needed) during the festivities, passing out payments to vendors (make sure you choose a trusted friend or family member for this task) and any other small details that need to be done on your ewdding day.
  • Put all payments in envelopes the week before your wedding day. If you still owe vendors payment, put the money in envelopes a week before the wedding day. Label each envelope and put them together in a bag so you’re ready. This simple step saves you the time of writing out check after check or pulling out your credit card repeatedly—which takes you away from the fun and festivities.
  • Coordinate and confirm as many details in advance. Don’t think you’ll have time to talk to your band about your favorite dance songs, or you can call your caterer with last minute changes the morning of your wedding. Follow up with your vendors well before your wedding date to confirm, and discuss any preferences you have.
  • Make a plan and give it to your attendants in advance. Once you’ve conferred with all your vendors, such as your entertainment agent, put the schedule for your wedding day (and day before and after) into a schedule and share it. Whether you have two or 20 attendants, give your bridesmaids, ushers, groomsmen and other ring bearers a detailed schedule of where and what times you need them—in person, if possible. Don’t rely on random texts or other people.
  • Have an emergency kit for ANYTHING that could come up. Pack extra cosmetics, a sewing kit, umbrellas—anything you think could come up on your wedding day. Go through your day in your mind, and picture all the worst case scenarios and what you can do to fix the problem.
  • Don’t be afraid to lean on experience. If you need assistance while wedding planning, turn to people with experience. For example, if you don’t know where to start locating and hiring entertainers for your wedding, hire an experienced entertainment agent for recommendations, to set a entertainment schedule for your wedding day and to finalize all the details of your wedding entertainment. Also don’t be afraid to ask your vendors for recommendations for other vendors; entertainment agents know florists that do a beautiful job, and caterers are familiar with local venues that fit your vision. Or, if you want to consolidate and simplify the process, hire a wedding planner. Together, you and your wedding planner or entertainment agent can produce a beautiful wedding day that speaks to who you are as a couple.

5 Wedding Entertainment Mistakes To Avoid

You’re engaged. Congratulations! If you’re like most couples, the wedding planning begins almost immediately; reserving the right wedding venue, hiring a caterer for the wedding dinner, booking the right entertainers for your wedding ceremony music, reception music and wedding entertainment. It’s a lot to take on with no room for failure; your big day needs to make a BIG impact and leave you—and your guests—with memories that last well beyond the wedding day. That’s why we’ve compiled a list of the biggest wedding entertainment faux pas that we’ve seen from brides and grooms over the years:

  1. Thinking you have to do it all: selecting, booking and confirming your wedding musicians. A typical wedding requires a lot of entertainment and entertainers, adding another level of work to your already busy wedding planning schedule. Consider hiring a booking agent for several good reasons, most notably as a time-saver. A booking agent can locate the right, quality entertainers for your wedding, and handle any needs the entertainers might have—decreasing your wedding planning workload and ensuring that your guests enjoy your wedding.
  2. Choosing the cheapest entertainers. You don’t want just any hack musician setting the mood for your special day. This is the time when you are committing to your wedding partner formally, and you shouldn’t have to settle for amateur musicians who haven’t touched an instrument since grade school or an inexperienced musician who has never played at a wedding before. Do your research when selecting string quartets, orchestras, bands and any other wedding entertainers for your event, or contact a booking agent familiar with local wedding entertainers.
  3. Putting too many songs on your ‘must play’ list. Be realistic when compiling a list of special songs for your wedding day, and be open to recommendations from your band. You don’t want to give your band a list of wedding songs that they can’t play, too many songs for a typical wedding reception or not enough time for them to play their best songs that your guests enjoy.
  4. Not listening to the voice of experience. Be open to advice from your wedding planner, wedding venue consultant or booking agent. You’ve hired these wedding professionals for their experience; listen to them when setting a schedule, wedding entertainment line-up and placement. Remember, they are trying to make your vision a reality and work for you; now you need to rely on their experience for wedding entertainment success.
  5. Not booking wedding entertainment until the last minute. Booking your wedding entertainment should be done as early as possible, right after you have your wedding venue reserved. Quality wedding entertainers’ calendars fill up early, so don’t procrastinate when calling a booking agent or band.

If you have any questions about wedding entertainment, contact an experienced booking agent. We’ve got 25 plus years of experience with event planning and wedding entertainment, and can assist with selecting entertainment for any size wedding, any style, at almost any venue.

Must-Have Musicians for Your Wedding Ceremony

You don’t want just any hack musician setting the mood for your special day. With months (or even years) of wedding planning, you want your wedding ceremony to be perfect. This is the time when you are committing to your wedding partner formally, and you shouldn’t have to settle for amateur musicians who haven’t touched an instrument since grade school. So how do you find the ‘must-have’ professional musicians that can make your Chicagoland wedding ceremony wonderful?

Contact a pro. Experienced booking agents are the key to finding the right musicians for your wedding ceremony. A good booking agent has located the right musicians that fit every couple’s wedding style and acknowledge that wedding ceremony musicians are not a ‘one size fits all’ endeavor. They ask questions about the demographic of guests, size of the wedding venue, style of the wedding and couple—and can pair a couple with the right musician or musicians (depending on the size of wedding and wedding venue) for their wedding ceremony. Here are a few examples of kinds of musicians that may be the right fit for a wedding ceremony:

  • Orchestra.
  • Pianists.
  • String instrumentalists (violin, viola, etc.).
  • Harpists.
  • Sax player(s).
  • Band.

Once the type of musician or musicians is selected for the wedding ceremony, a good booking agent takes the search for the professional wedding ceremony musician to the next level. They know who the best of the best wedding ceremony musicians are in Chicago, and can easily book the musicians and coordinate all the details so the couple doesn’t have to. They can also satisfy unique requests for wedding ceremony musicians such as steel drum bands, rock bands or mariachi bands. Whatever the couple’s style, a good booking agent knows who to contact, and can take over all the entertainment details for the couple.

While it might be tempting to book your cousin’s best friend, or the really cheap and unreliable friend who hasn’t picked up an instrument for years, honor your partner and special day by trusting a professional. An experienced booking agent makes that special time of “I dos” spectacular by knowing the in-demand, must-have musicians who are reliable, professional, talented, appropriate—every descriptive word you’d use to describe your ideal wedding ceremony musicians.

Why should I use a booking agent for event entertainment?

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Contact one of the top booking agents in Chicago for your event.

With the internet and mobile technology, it seems everyone is looking for shortcuts to achieve results—even for locating entertainers for their wedding, fundraisers, galas and company parties. In the world of event planning, they want memorable entertainment that wow guests and they want it quickly and easily. The answer is a booking agent. Why? Why would you want to use a booking agent for your corporate events, weddings, festivals, fundraisers and galas?

  • It’s convenient. With just a short conversation, you can give them information about your event and guests. They use their extensive experience to coordinate entertainers, and all the details, that make your event memorable.
  • They think about you and your guests. An experienced booking agent can match you with entertainment that fits your guests’ demographic. Your booking agent can connect you with the entertainer suitable for the age group of your crowd, creating a wonderful atmosphere with entertainment appropriate to their tastes.
  • Your booking agent can select characters and entertainers that take it over the top. You only have to make one call, and the booking agent can book all the acts you need and handle all the details that come with hiring entertainers. They’ve also seen what works and doesn’t work, and good booking agents only hire the best entertainers for your wedding, company holiday party, fundraiser, etc.

The best part: hiring a booking agent won’t take long. They won’t take up any more of your time than needed, while still getting the vital information they need to find the entertainer(s) that fit your event and crowd. Remember, these are professional booking agents with years of experience. They won’t waste your time, just use every second of the conversation to match you with quality entertainment. Speaking of wasting time, don’t waste your time trying to take on the entertainment for your event yourself. Contact a booking agent today, one of the top agents in the Chicago area with years of experience.

All the Answers to Your Wedding Entertainment Questions

home_splash_croppedWhat entertainers are appropriate and available for our wedding?

Your style as a couple is unique. It’s your own—classic, elegant, vintage, fun, “out of the box.” That’s when it’s invaluable to turn to a talent agent with a diverse portfolio of entertainers suitable for your unique wedding. A talent agent can capture your style as a couple with your wedding entertainment, and find acts and entertainers that fit with your unique theme. An experienced agent can also ensure your wedding entertainment matches the demographic of your guests and your wedding schedule. Most importantly, a talent agent can make your wedding day a memorable event that your guests always remember with your unique wedding entertainment. Want some ideas of entertainment for your wedding? Check out our recent posts about classic entertainment acts for your wedding, and unique wedding entertainment ideas.

Truthfully, there are a lot of entertainment options for your holiday party. Working with an entertainment agency is a convenient way to find the best entertainers that fit your wedding, and reserve many acts (ceremony music, dinner music, reception acts) and entertainers for your party with one phone call.

How can I find a quality entertainment agency?

Anyone can grab a cell phone and call themselves an agent. Be selective. Choose an entertainment agency with years of experience in the entertainment field with a full lineup of entertainers that fit your wedding.

When should I book entertainment for my holiday party?

The answer is as soon as possible. Entertainers in high demand are reserved early, so if you want a specific entertainer for your party, the earlier the better.

Do I need to reserve my venue before the entertainment?

Yes! You need an exact date and location before contacting an entertainment agency. If you have a theme but don’t know what kind of entertainers you need, an entertainment agent can make recommendations for entertainers appropriate for your theme.

Have any more questions? Contact us. With over 25 years of experience, we can bring your ideas to life and answer any questions you might have.

5 Entertainment Acts for Your Wedding

banner1You’ve got all the major wedding planning details confirmed…beautiful dress, breath-taking flowers, a Chicagoland wedding venue that is sure to inspire. What about the wedding ceremony music? Do you have any ideas on what wedding entertainment can set the perfect mood for your guests?

Don’t stress, and don’t feel you are alone. Wedding entertainment—the ceremony music, dinner music and reception entertainment—is one of the most important parts of your wedding, and yet one that many couples don’t feel qualified to select. The answer: if you don’t know what works, don’t.  Don’t feel you need to choose a wedding act. Instead, consult the professionals. With years of experience, a talent agent can recommend, and finalize, all your wedding entertainment, including acts like:

  • String quartet for ceremony music (or dinner entertainment). Want an elegant touch to your ceremony or wedding dinner? A string quartet (or full orchestra) may seem like a dime a dozen, but the wrong string quartet is a recipe for wedding disaster. Contact a talent agent about finding the right string quartet for your wedding.
  • Pianist. Need a professional pianist and don’t know where to turn? Don’t just guess that your grandma’s mother’s sister’s cousin can play those special songs for your wedding. Know that they can by hiring a professional that you can hear before your ceremony.
  • Dueling pianos. Want a unique form of live wedding entertainment? Hire one of the hottest forms of entertainment today that your guests talk about for years to come.
  • Violins. Not all violinists are created equal, and not every violin act is appropriate for your wedding. Talk to a talent agent who asks questions about your wedding day, and can recommend acts that they’ve seen—-acts they know fit your wedding theme and style.
  • Steel drum band. Though this is not the wedding entertainment act that immediately comes to mind, a steel drum band can transport your guests back to the islands where you met or give your Chicago wedding that destination feel even in the middle of winter. Don’t waste your time trying to find the steel drum band from among thousands of Chicago entertainers. Contact a talent agent who can locate and book the steel drum band that can warm up your guests.

Just like you are selective about the wedding entertainment you want on your big day, use caution when selecting the talent agent that can find the right act for your wedding. Choose a talent agent with experience, and a huge portfolio of acts that fit your crowd, your unique “out of the box” theme and the knowledge to choose the right acts for your wedding at the budget you can afford. So keep checking off those wedding planning details off your list. Contact a talent agent that can connect with you with the perfect wedding entertainment today.